Thank you for your commitment and contribution to our company.

The protection of your privacy and personal data is of utmost importance to us. We make every effort to protect your privacy and to ensure that you can safely entrust us with your personal data. As such, we always handle personal data securely and discreetly. Furthermore, appropriate security measures have been taken to avoid loss, alteration, access by unauthorised persons and/or any other unlawful processing of your personal data.

We aim to be transparent regarding how we process your personal data and what we do with your personal data. We provide you with more detail on those processes in this privacy policy.

 

Who are we?

 

Gelhorn Electrics BV is a electrician works contractor , whose registered office is located in Aartselaar, registered with the Belgian Crossroads Bank of Enterprises under company number 0795.172.247 hereinafter, “we” or “us”).

You can contact us via the following contact details:

• Telephone number: 0032456225710
• E-mail: gelhornelectrics@outlook.com
• Website:www.gelhornelectrics.be

We process your personal data in accordance with the applicable legal provisions regarding privacy and the protection of personal data, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter the “GDPR“) and the applicable national implementing legislation.

In this privacy policy we seek to explain how we collect, store, use and transfer your personal data while fully upholding the trust that you place in us. It also describes your rights with respect to the management of your data and how you can exercise it. Protecting your privacy is our priority.

Some definitions

 

As far as this privacy policy is concerned, the term “personal data” refers to: all information about an identified or identifiable natural person (the ‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly, in particular through an identifier, such as a name, identification number, location data, online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. In other words, all the information which can be used to identify a person. These elements include, for instance, your surname, first name, date of birth, telephone number and email address, as well as your IP address. 

The term “processing” is very broad and covers, among other things, collecting, recording, organising, storing, updating, modifying, retrieving, consulting, using, disseminating, combining, archiving and deleting data.

Entity responsible for the processing of your personal data (the “Controller”).

We are responsible for the processing of your personal data. 

We are what the GDPR refers to as the “controller” of your personal data. In concrete terms, this means that we, possibly together with other entities, determine the purpose and means for the processing of your personal data. 

What categories of personal data do we process, why, on what legal basis and for how long?

In the table below you can read:

• column 1: what categories of personal data we process (the “Categories of personal data”)

• column 2: why we process your personal data (the “Purposes”); 
• column 3: on what legal grounds the processing is based (the “Legal basis”); and
• column 4: for how long we process your personal data (the “Retention period”).

All processing activities involving your personal data take place for one or more specific purposes. 

In addition, we only process your personal data when we can rely on a valid legal basis. The applicable legal basis, which you can find in the column ‘Legal basis’, means the following: 

• ‘Consent’: you have given consent for the processing of personal data for one or more specific purposes;
• ‘Agreement’: the processing is necessary for the performance of an agreement to which you are a party;
• ‘Legal obligation’: the processing is necessary for compliance with a legal obligation to which we, as the controller, are subject;
• ‘Legitimate interest’: the processing is necessary to protect our legitimate interests or those of a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.

 

Type of data subjects	Categories of personal data	Purposes	Legal basis	Retention period
Clients	Identification and contact information (surname, first name, email address, choice of language, country) Password Date of birth (optional) Address (optional) Mobile phone number (optional) Bank account details (optional)	To allow you to create an account on our website as a Client	Agreement (website terms of use) and consent for optional categories of personal data submitted by you	Until you request us to delete your account on our website
Hosts	Identification and contact information (surname, first name, mobile phone number, email address) Status of your project Address and details of your Accommodation Details of your history with us Any comments or other information you provide us with	To allow you to create an account on our website as a Host	Agreement (website terms of use) and consent for optional categories of personal data submitted by you	Until you request us to delete your account on our website

 

Sharing photos on the social media of with #

 

We may request to share your photos/videos on our own channels. The channel where we will publish the photos will primarily be the website but could also include our newsletter or our own social media channels.

By responding to our request with the hashtag # and tagging us with, you give explicit consent to collect and use your photo in the following marketing and/or advertising channels for  promotional and advertising purposes: 

1.  in the gallery on the website ; 
2. newsletters;
3. social media; 
4. E-mails distributed by.

 

You will get:

• Free publicity on our channels and our website;
• Full credit for your own picture: your social media channel will be linked and/or name is mentioned;
• The possibility to withdraw your given permission at any moment in time.

 

By agreeing to these terms, you give a non-exclusive, royalty-free and worldwide license to use and share your photo for marketing and/or advertising purposes, including the right to reproduce, distribute, alter and edit your photos. You represent and warrant that you own or control the rights to the material you have submitted and that you have permission from any person(s) appearing in the photos. In case products of other brands appear on the photo and this brand is mentioned on your photo, we will also mention this brand when sharing your photo. If other brands would be displayed in your photo but are not mentioned, we also can not mention this brand. Nevertheless, we can always add a mentioning later on, after request. The photo will remain your property at all times and given permission can be withdrawn.

 

If you would like to withdraw your permission, you can send us an e-mail at gelhornelectrics@outlook.com and we will remove your photo from our digital channels within 14 days. If we have used your photo in our newsletter and/or magazine, it is not possible to remove the photo, but we will not use it again in the future for new newsletters or magazines. We will be allowed to continue the use of the then already published newsletters and magazines.

Minors

We do not intend to collect any personal data from persons younger than 13 years old. These minors are not allowed to provide us with any personal data or a statement of consent without permission from the person who has parental authority.

Cookies

We also use cookies, primarily to permanently optimise and monitor our website and our service offerings for the benefit of its visitors and users. For more specific information about the cookies we use, you can consult our cookie policy.

Your privacy rights

To give you more control over the processing of your personal data, you have various rights at your disposal. These rights are laid down, inter alia, in articles 15-22 of the GDPR.

You have the following rights:

• The right to access the personal data we process about you (art. 15 GDPR): 

You have the right to be informed by us at any time whether or not we are processing your personal data. If we are processing them, you have the right to access these personal data and to receive additional information about:

1. the purposes of the processing;
2. the categories of personal data concerned;
3. the recipients or categories of recipients (in particular, recipients in third countries);
4. the retention period or, if that is not possible, the criteria for determining that period;
5. the existence of your privacy rights;
6. the right to lodge a complaint with the supervisory authority;
7. the source of the personal data if we obtain personal data from a third party;
8. whether we are using automated decision-making in respect of you.

If we cannot give you access to your personal data (e.g. due to legal obligations), we shall inform you as to why this is not possible. 

You can also obtain a free copy, in an understandable format, of the processed personal data in an understandable format. Please note that we may charge a reasonable fee to cover our administrative costs for any additional copy you may request.

• The ‘right to be forgotten’ (the right to request us to delete your personal data) (art. 17 GDPR):

In certain cases, you can request that we delete your personal data. In this event, however, please note that we shall no longer be able to offer you our services if you exercise this right. Please also note that your right to be forgotten is not absolute. We are entitled to continue to store your personal data if this is necessary for, among other things, the execution of the agreement, compliance with a legal obligation, or the establishment, execution or substantiation of a legal claim. We shall inform you of this in more detail in our response to your request.

• The right to rectification (art. 16 GDPR):

If your personal data is incorrect, out of date or incomplete, you can ask us to correct these inaccuracies or incomplete information.

• The right to data portability (art. 20 GDPR):

Subject to certain conditions, you also have the right to have the personal data that you have provided to us for the performance of the agreement or for which you have given your consent, transferred by us to another controller. Insofar as technically possible, we shall provide your personal data directly to the new controller.

• The right to restriction of processing (art. 18 GDPR):

If any of the following elements apply, you may request us to restrict the processing of your personal data:

1. you dispute the accuracy of those personal data (in this case, its use shall be limited for a period that allows us to verify the accuracy of the personal data);
2. the processing of your personal data is unlawful;
3. we no longer need your personal data for the its purposes, but you need them in establishing, exercising or substantiating a legal claim;
4. as long as no decision has been taken on exercising your right to object to the processing, you may request that the use of your personal data be restricted.

• The right to object (art. 21 GDPR):

You can object to the processing of your personal data on the basis of your particular situation, if we process your personal data on the basis of legitimate interests or on the basis of a task of general interest. In this event, we shall cease the processing of your personal data, unless we can demonstrate compelling and legitimate grounds for processing which outweigh your own, or if the processing of the personal data is related to establishing, exercising or substantiating a legal claim.

• The right not to be subject to automated decision-making (art. 22 GDPR):

You have the right not to be subject to a decision made exclusively on the basis of automated data processing that significantly affects you or has legal consequences and that is made without substantial human involvement.

You cannot exercise this right in following three situations:

1. when automated decision-making is legally permitted (e.g. to prevent tax fraud);
2. when automated decision-making is based on your explicit consent; or
3. when automated decision-making is necessary for entering into, or performance of a contract (please note: we always endeavour to use less privacy-intrusive methods for entering into or performing the contract).

• The right to withdraw your consent (Art. 7 GDPR):

If your personal data are processed on the basis of your consent, you may withdraw this consent at any time upon simple request. 

Exercising your rights

To exercise these rights, you can contact us by using the contact details set out in Section – ‘Who are we’.

In order to verify your identity when you wish to exercise these rights, we may ask you to send us a copy of the front side of your identity card. The image on your electronic identity card shall not be retained by us. We strongly advise you to “blackline” the image before transmitting a copy of your electronic identity card to us.

You can exercise the abovementioned rights free of charge, unless your request is manifestly unfounded or excessive (for instance due to its repetitive nature). In such cases, we shall be entitled to charge you a reasonable fee or to refuse to respond to your request.

Retention of your personal data

We shall only retain your personal data for as long as necessary to achieve the intended purpose. You should take into account that numerous (legal) retention periods result in the fact that personal data (must) remain stored. Where there is no obligation to retain the data, it shall be routinely deleted once the purpose for which it was collected has been fulfilled. 

In addition, we may store your personal data if you have given us your consent to do so or if we may require this data in the context of a legal claim. In the latter case, we need to use certain personal data as evidence. To this end, we store certain personal data, in accordance with the applicable statute of limitations, which may be up to thirty years; however, the usual statute of limitations in relation to personal claims is ten years in case of a claim related to a contractual relationship, or five years in case of a tort claim lacking a contractual relationship.

Sources of your personal data

We may obtain personal data relating to you through the following sources:

1. Via our website (for example when you make a Booking via our website or fill out the contact form)
2. Through various channels, when you participate in a contest organized by us or our partners;
3. By telephone or email contact with by telephone or email, whether to request for information or for help in booking a stay at one of the Accommodations
4. When you subscribe to our emailing list;
5. From the Hosts or the Managers-reception of the Accommodation through the management system provided by
6. From the press or any other publication, hard copy or online;
7. By word of mouth;
8. Through an online form provided by us or our partners;
9. Through Business cards;
10. Other sources: we may obtain your personal data from other sources, including but not limited to social media networks or public sources.

 

Categories of recipients

We shall only disclose your personal data to third parties in accordance with the applicable legal framework, if you have given your consent, if such transfer is necessary for the performance of our services, for example transfers of your personal data to the suppliers who assist us in processing your personal data (based on our legitimate interest) or when we are legally obliged to do so (e.g. disclosure to governmental bodies, such as supervisory or law enforcement bodies). 

In certain cases, our employees and associates may be assisted in their work by external service providers. With regard to data protection, an agreement has been concluded with all these service providers to ensure that they manage your personal data securely, with respect and with due care and diligence. 

In particular, we may share your personal data with the following categories of recipients:

1. We may use carefully selected third parties to perform services on our behalf, for example hosting and/or managing our website;
2. We may share your personal data with the Hosts of the Accommodations and/or their Manager-reception;
3. If you opted for a “cancellation” or “rental damage” insurance policy, we may share the relevant personal data with the insurance provider that offers you the insurance policy;
4. To our selected partners, for example when you participate in a contest organized by one of our partners;
5. In the event of a complaint or a dispute resulting from a service offered by or on behalf of [●], if the processing so requires it and after having informed you, certain personal data may be communicated to third parties (for example to a competent authority, your representative, to the opposing party or their representative, etc.).

 

Transfer to third countries outside of the European Economic Area (“EEA”)

We shall only transfer your personal data to processors or controllers in third countries to the extent we are legally entitled to do so. Insofar as such transfers are necessary, we take the necessary measures to ensure that your personal data are highly protected and that all transfers of personal data outside the EEA take place lawfully. If a transfer takes place to a country outside the EEA for which the European Commission has not determined that it offers an adequate level of protection, this transfer shall always be subject to an agreement that complies with all requirements for transfers to third countries, such as the relevant safeguards and standard contractual clauses on data protection approved by the European Commission. 

Security of your personal data

The security of your personal data is an important concern for us. We have taken all reasonable and adequate technical and organisational security measures to protect your personal data as best as possible against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. For example when we transfer or receive your personal data on our website, we always use encryption technologies that are recognized as proven standards.

The security of your personal data also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our website, you are responsible for keeping such password confidential. We ask you not to share your password with anyone.

 

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to us via the internet. Any transmission of personal data is at your own risk. However, when we transfer or receive your data on our site, we always use encryption technologies that are recognized as proven standards. We are constantly striving to put in place physical, administrative, technical and organisational measures in order to protect your personal data against unlawful access, use or disclosure.

Complaints?

We make every effort to securely protect your privacy and personal data. If you have a complaint about the way in which we process your personal data, you can notify us thereof via our contact details, as mentioned at the beginning of this privacy policy, so that we can deal with it as quickly as possible.

You can also lodge a complaint with the competent supervisory authority. In Belgium, the competent supervisory authority is the Data Protection Authority, with the following contact details:

• Contact details:

Data Protection Authority
Drukpersstraat 35, 1000 Brussels, Belgium

 +32 (0)2 274 48 00

 +32 (0)2 274 48 35

 contact@apd-gba.be

• Website: https://www.dataprotectionauthority.be

Do you have any questions?

You can always contact us by using the contact details set out in Section – ‘Who are we’. We are happy to answer any of your questions and we will reply as soon as possible. 

If you no longer wish to receive advertising from us via mail, telephone or email, you can let us know via the contact form on our website www.gelhornelectrics.be

At any time, if you would like further information, please email us Gelhornelectrics@outlook.com

Amendments

In response to feedback, or to reflect changes in our processing activities, we may amend this privacy policy from time to time. We therefore invite you to always consult the latest version of this privacy policy on our website.